Executive Assistant, Leadership / People Consulting

Das ist der Job

Location: This role can be based either in Bremen / Frankfurt / Munich.

Darum lohnt es sich

Preparation in advance, e.g. workshop materials, logistics, events, printing and binding etc. • Producing high quality and accurate results in terms of diary management, emails and documents. • Understand and utilise Latitude where needed, including timesheets, logging campaigns, marketing items • Understand and utilise Box to manage and save materials appropriately People • Provide general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate) • Acts as a role model i.e. always displaying exceptional values, attitudes and behaviors in accordance with the role • Demonstrates the values of the Firm • Displays the highest ethical standards Firm Building • Liaise op key professional relationships. • Collaborates with other practice groups across Heidrick & Struggles globally • Become a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its development Knowledge • Attending relevant meetings to understanding partner pipeline and project opportunities along with BD support • Attending relevant engagement meetings to understand role as part of the client engagement delivery team • Understand systems including Latitude and PeopleSoft as well as Heidrick Gateway, Box Outlook, Word, Excel, PowerPoint and using the Internet for research purposes • Understands and appropriately uses business templates and branding. • Understands and complies with HC processes and administration processes Key Qualifications • Bachelors degree required • 5+ years' experience in Administrative role requiring strong project coordination. • Available to work Monday through Friday normal office hours. • Maintains composure in a fast-paced, rapidly changing envrionment. • English and German writing and speaking proficiency. • Proficient knowledge of all Microsoft Office products.

Consulting Foundations • Delivering Engagements – team memberal • Delivering Engagements - Mobilization • Training on how to administer and report all diagnostics Key Responsibilities Client Impact and Engagement • Full administrative support to Partners/Principals, including travel arrangements, expenses (complying to policy) • Provide administrative support for the contract / terms and conditions process, ensuring timely progression from initiation to signed contract, tracking milestones, escalating delays, and resolving issues. • Full in-box management to Partners and where capacity assisting Principles • Setting up and prioritising meetings to include interviews, assessment interviews and videoconferences.